Line items are the physical items required for the order.
Line Items can be generated from either 1.) ARTSCO order forms or 2.) from importing a special version of a manufacturer quote file. ARTSCO order forms include fillable versions of manufacturer order forms and parts lists or custom created lists of inhouse or other manufacturers not included in the system.
Most information in a line item can be edited to a custom value to suite any special requirements. A check in a Mod column indicates the default value was changed.
If a fee for service insurance is used, the allow value is the fee times the Detail Quantity. The Order Quantity value has no affect on the allow value in the line items. Any calculations involving the Order Quantity must be performed on a form. The following codes designated as pairs will ignore the Detail Quantity value and generate the allow value directly from the insurance fee: E0988, E1010, K0020, K0079, K0080, K0100, K0195.
Make sure to click the lower right 'Save Changes' button to save any line item edits.
Mode: Determines the action (see Mode in Action section below) performed on the line items - For actions requiring selection of rows, select rows then click the execute (right arrow) button to the right of the Mode drop down list
View: Determines how rows are grouped (by manufacturer and model) or columns are frozen (only columns to the right of frozen columns scroll right and left)
Group: Groups line items by manufacturer and model - The header row for each group is the manufacturer name and model name separated by a comma
Freeze Part Number: Only columns to the right of the part number column scroll right and left
Freeze Description: Only columns to the right of the description column scroll right and left
Freeze Retail: Only columns to the right of the retail column scroll right and left
Freeze Codes: Only columns to the right of the code column scroll right and left
Show Mods: Shows (or hides if unchecked) the modified check box column if checked - A checked modified cell shows the preceding cell was modified from the standard value - if for example you change the allow value, the following modified cell is automatically checked - If the modified cell is manually unchecked the preceding value returns to the default value after the changes are saved.
Hide Model: Hides (or shows if unchecked) the Model column if checked - Used to show more of the other columns if the model column information is not necessary for a particular order, for example if there is only one manufacturer and model
Show Hidden: Shows (or hides if unchecked) the rows marked as hidden - Rows can be marked as hidden to prevent unwanted rows from showing on forms - See Hide under Mode in Action section below
Lock Retail: Sets all retail Mod values for all line items, essentially locking the retail value from changing if the related order forms are updated by ARTSCO and the user subsequently edits something on any line item. Used when line items are quoted by the manufacturer and the retails should stay at the quoted values. Using the "Lock Retail" mode retains the previously quoted retail values even if ARTSCO updates the order form then the user updates any line item.
Multiply: Multiply columns (Retail and Allow for example) by a specified value (2 for example). The multiplication can also only affect rows with specific codes (only K0108 items for example) if desired.
Lock Cost: Sets all cost Mod values for all line items, essentially locking the cost value from changing if the related order forms are updated by ARTSCO and the user subsequently edits something on any line item. Using the "Lock Cost" mode retains the set cost values even if ARTSCO updates the order form then the user updates any line item.
Synch Codes: Copies any modified primary codes on a line item to any existing 2nd, 3rd, and 4th codes. The entire modified code is copied including the 5 digit code and any modifiers. Only 2nd, 3rd, and 4th codes that already exist are replaced (any blank code will remain blank). The associated allowable values of the replaced codes are automatically recalculated.